Are you a Filipino living in Belgium? If yes, chances are, you will have to visit the Embassy of the Philippines in Brussels once or twice in your lifetime and report a birth or marriage.

Below are the requirements and instructions on how to report a birth and marriage at the Embassy of the Philippines in Brussels:

How to report a birth?

The birth of a Filipino should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate General having jurisdiction over the locality where the event took place. The Report should be registered within 30 days from the date of birth of the child.

Requirements

  • Four (4) original duly-accomplished Report of Birth forms.  The forms may be downloaded or may be accomplished and printed from this webpage.

When applying by mail, the portion for witnesses must be duly-filled out.  The forms should be notarized.

  • Report of Birth fee – € 22.50
  • Four (4) photocopies of parents’ valid passports and identity cards
  • Original and four (4) photocopies of DFA-authenticated Marriage Certificate of the parents, if married in the Philippines OR Foreign Marriage Contract (Extract of Marriage Registration – International version) legalized by the Ministry of Foreign Affairs, if married in Belgium or Luxembourg (original will be returned) 
  • Original and three (3) photocopies of the Birth certificate of the child (Extract from Birth Registration – International version) from the city hall, legalized by the Ministry of Foreign Affairs of Belgium/Luxembourg
  • For parent/s who is/are dual citizens, four (4) photocopies of Order of Approval or Petition for Reacquisition of Philippine Citizenship, indicating the name of the child as a minor-beneficiary of the parent’s re-acquisition of Philippine citizenship.
  • Four (4) pieces of passport size photos of the child
  • Self-addressed return envelope, with appropriate stamps, if Report of Birth is to be mailed back.

Additional requirements for delayed registration of Report of Birth

(For registration after 30 days from the date of birth of the child)

  • Original Affidavit for delayed registration signed by parent/s Click here to download form
  • Notarial fee for the affidavit – € 22.50

For cases of delayed registration of report of birth when both parents are already foreign nationals, the former Filipino parent/s must present the Certificate of his/her Naturalization.

The Consular Officer may require additional proof or documents from the applicant to determine the child’s citizenship, identity, or eligibility for registration of birth under Philippine laws.

How to report a marriage?

The marriage of a Filipino/s should be reported to and registered with the Philippine Statistics Authority through the Embassy/Consulate having jurisdiction over the locality where the marriage took place. The Report should be registered within 30 days from the date of marriage.

Requirements:

1.)  Report of Marriage Form

a. Entries must be TYPEWRITTEN OR PRINTED LEGIBLY

b. Entries must be at the time of marriage

c. to be submitted in four (4) originals

2.) Marriage Contract/Certificate

a. You may submit either one of the following:

  • Certified True Copy of Marriage Registration in Dutch or French , together with an English translation that is legalized by the Ministry of Justice and the Ministry of Foreign Affairs. (with three (3) photocopies)
  • Extract from Marriage Registration (international version), legalized by the Ministry of Foreign Affairs. (with three (3) photocopies)

3.)  Birth Certificate of Both Parties (four photocopies each)

a. For Filipino Citizens: Authenticated birth certificate issued by the NSO

b. For Foreign Nationals: Extract from Birth Registration, international version

4.)  Passport of both parties used at the time of marriage (4 photocopies)

5.)  Four (4) recent passport size photos of both parties

6)   Report of Marriage fee – €22.50

Additional Requirements:

For delayed registration of marriage (beyond 30 days after marriage)

– Joint Affidavit for Delayed Registration signed by the couple (Notarial fee – €22.50)

For divorced or annulled or legally separated Filipino spouse:

– Submit copy of Marriage contract from the NSO with proper annotation, and authenticated by the Department of Foreign Affairs (DFA)

For widowed Filipino spouse:

– Submit DFA-authenticated Death Certificate issued by the NSO or foreign death certificate (international version) of previous spouse

For divorced, annulled or legally separated foreign spouse:

– Submit copy of foreign decree/decision with English translation

For widowed foreign spouse:

– Submit Death Certificate (international version) of the previous spouse

For more information or any inquiries, please contact the Embassy of the Philippines in Brussels.

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